An exciting opportunity has arisen within a small European bank for a dynamic individual to provide high-level administrative and organisational support to the GM and senior management. Your responsibilities will include:
- Diary and travel management, booking accommodation, expense reporting, etc.
- Arranging internal and external meetings, including booking rooms and preparing agendas and meeting materials
- Being the point of contact for internal and external stakeholders, screening and prioritising emails, calls, etc.
- General administrative support, including preparing presentation materials, binding and photocopying
- Being the first point of contact for all external visitors, ensuring visitor access, meeting room preparation, refreshments, etc.
- Arranging distribution of daily post, outgoing post and courier bookings
- Arranging employee social events and presentations
- Office facilities, including ordering office and kitchen supplies and dealing with contractors
- Assisting HR with payroll administration, onboarding new employees, managing the HR database and coordinating employee training
Your experience must include:
- Strong, proven EA/PA administrative support experience gained within banking, with an understanding of the working environment (essential)
- A proactive approach with excellent organisational and time-management skills, able to manage multiple tasks and prioritise
- Strong written and verbal communication skills, and the discretion to handle confidential information
- Good IT skills, including Excel and PowerPoint
- Initiative and ownership, with a problem-solving mindset
Please note this role will be working 5 days a week in the London office.