Futures are looking to appoint a Commercial Coordinator to support our client commercial team across multiple projects. Youandrsquo;ll help keep project and contract information accurate and well organised, coordinate commercial documentation and reporting, and support the team with governance, compliance and day-to-day processes.
Working with colleagues across Commercial, youandrsquo;ll help ensure that key records are maintained, deadlines and outstanding actions are monitored, and information is available when the team needs it.
Roles andamp; Responsibilities:
- Coordinate commercial administration across multiple projects, maintaining project files, records, distribution lists and document registers.
- Store and manage commercial documentation accurately within company systems.
- Prepare and issue commercial correspondence, and support the administration of contracts, notices and project records.
- Keep project information current, monitor administrative requirements and flag outstanding actions to the relevant colleagues.
- Help prepare project reporting packs, commercial reports, KPI dashboards and monthly reporting data.
- Support the administration of Early Works Orders, quotations and contract documentation.
- Assist the Commercial team during the hire phase with applications and invoices for payment.
- Maintain registers for NDAs, Supplier Agreements and Letters, customer contracts, collateral warranties, bonds and guarantees.
- Help ensure commercial governance processes are followed and support audits and compliance reviews.
- Respond to administrative queries about commercial processes and support the Commercial Analyst with reporting preparation.
The Ideal Candidate:
- Previous administration experience in a commercial, construction, engineering, manufacturing or project-based environment.
- Strong organisation and time management, with the ability to manage competing priorities and deadlines.
- Excellent attention to detail and experience maintaining accurate records or databases.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook and Teams.